Executive Assistant
Join us as the administrative expert for top leadership teams, orchestrating schedules, travel, and seamless operations in a timely, pleasant, and professional manner. Be the driving force behind our success, ensuring impeccable coordination and communication while maintaining the highest standards of professionalism. We look forward to receiving your application!
IN THIS ROLE, YOUR RESPONSIBILITIES WILL BE:
- Support the day-to-day administrative needs of the leadership team including managing schedules drafting communications and managing executive`s calendar, email and phone
- Provide excellent customer service while performing administrative tasks for the department leadership
- Plan and make prompt and accurate travel arrangements, including updating passports and/or visa documentation for worldwide travel
- Generate, code, scan and file expense reports
- Consolidate and prepare necessary meetings and conference materials for participants
- Organize and arrange global functional area events and meetings including visitor logistics. This may require working with peers around the world using phone and email communication, as meetings are conducted in all world areas
- Coordinate all visitor logistics including managing the foreign national visitor process for the assigned department
- Communicate professionally while representing the company with coordinating on-site recruiting activities; including invitations, interview schedules and travel arrangements for candidates
- Set up new hires by interfacing with multiple departments to coordinate security access, phone/headset, computer setup and training plan
- Periodically assist with backup of the Receptionist role
WHO YOU ARE:
You provide timely and helpful information to individuals across the organization. You balance planning with actions. You build customer relationships.
FOR THIS ROLE, YOU WILL NEED:
- High School diploma required
- Minimum of 2 years in an administrative support role or related experience
- Strong knowledge and experience in Microsoft Office Programs
- Initiative to work independently and anticipate executive needs, deal with confidential information, and handle pressure/deadlines easily
- Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills
- Strong organizational and time management skills to accommodate changing workload and multiple priorities
- Demonstrates an optimistic and approachable work style, creating a welcoming atmosphere that encourages open communication and collaboration
- Exhibit strong customer service skills and an attitude that exhibits flexibility to meeting business needs
- Ability to learn basic reports and queries with internal Emerson tools
- Legal authorization to work in the United States
PREFERRED QUALIFICATIONS THAT SET YOU APART:
- Associates degree in an Office Careers program strongly preferred
- Certified Administrative Professional (CAP) preferred
- Experience supporting executive level leadership preferred
OUR OFFER TO YOU:
We recognize the importance of employee wellbeing and know that to do your best you must have flexible, competitive benefits plans to meet you and your family’s physical, mental, financial, and social needs. We provide, a variety of medical insurance plans, with dental and vision coverage, Employee Assistance Program, 401(k), tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
At Emerson, we are committed to fostering a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.
Our training programs and initiatives focus on end-to-end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship and coaching, project management, and on-the-job training.
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