Project Associate - Biodivesity (National Only)
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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Following its Country Programme Document (CPD) for the Kyrgyz Republic for 2023-2027, UNDP supports the Kyrgyz Republic in moving towards a low-carbon, risk-informed and resilient development, sustaining and protecting healthy ecosystems to implement international climate action commitments.
Duties and Responsibilities
Under the supervision of the Programme Coordinator, the Project Associate will support project implementation by undertaking the following scope of work.
1. Support the project team to ensure effective project planning, budgeting and implementation focusing on the achievement of the following results:
- Coordination of project planning and preparation work for, typically, a medium-sized and complex component of the project initiatives.
- Analysis, research, summary and presentation of basic information/data on specific projects and related topics.
- Implement project standard operating procedures in line with the government and UNDP’s regulations.
2. Support the effective reporting on the progress of project implementation
- Provides assistance in the preparation of projects workplan; ensuring requisite information is included and justified in terms of proposed activities; proposes adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Preparation of results-oriented progress reports, in line with the monitoring and reporting guidelines and presenting it to the project assurance team in a timely manner.
- Preparation of data for monitoring of projects; categorization, updating, tracking and analyzing data related to projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews
- Identification of issues and initiates requisite follow-up actions
- Preparation of reports on budget revisions, expenditures and obligations, verification of availability of funds.
- Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system.
- Provision of administrative support for annual and quarterly work plans as well as, operational and financial closure of a project.
3. Provides administrative support to the Project Management Unit focusing on the achievement of the following results:
- Supporting the team and serving as focal point for administrative issues related to coordination, monitoring and expedition of project implementation activities
- Preparation of draft standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
- As focal point for responding to simple information requests and inquiries; review and establishment of filling management system; organization of meetings, and workshops; monitoring of the implementation of various routine administrative tasks.
- Preparation of draft correspondence on project budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Supervision of driver and other clerical level personnel.
4. Support strategic partnerships, communication, and support to the implementation of resource mobilization:
- Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
- Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
- Supporting the communication team in the publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
- In coordination with supervisor, communication, monitoring and reporting personnel and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc.
- Preparation of draft correspondence of all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as preparing project’s contributions for a variety of periodic reports
5. Substantively contributes to knowledge building and knowledge sharing focusing on the achievement of the following results:
- Participation in the trainings for the operations/ projects staff.
- Documentation of lessons learned and best practices in project support management function.
- Contributions to knowledge networks and communities of practice.
6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
- Human rights and gender equality is prioritized as ethical principle within all actions.
- activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
- differentiated needs of women and men are considered.
- inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
- necessary arrangements to provide gender parity within all committees, meetings, training etc. introduced.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation
Institutional Arrangement: the Project Associate will work under the supervision of a Programme Coordinator.
Core competencies:
Achieve Results: LEVEL 1 - Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1 - Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1 - Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1 - Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1 - Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1 - Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1 - Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business management - Digital Awareness and Literacy
- Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business management - Working with Evidence and Data
- Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Management - Communication
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media and other appropriate
Channels
2030 agenda- people - Gender
- Gender mainstreaming
Business Management - Budget management
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Admin and operation - Events management (including retreats, trainings and meetings)
- Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Business Management - Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers` needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
Education:
- Secondary education is required, OR
- University degree in Accounting, Finance, Economics, Business, Management, Social Science, Public Administration, Environment, or relevant related fields will be given due consideration but not a requirement.
- Minimum 6 years (with high school degree) or 3 years (with bachelor’s degree) of progressively responsible administrative or project experience is required
- Solid computer skills required, knowledge of spreadsheet and database packages.
- Relevant experience in administrative, financial, procurement, asset management and/or project activities would be necessary.
- Experience in project planning and budgeting.
- Fluency in written and spoken English and Russian is an absolute necessity; working knowledge of the Kyrgyz language is required.
Desired skills:
- Knowledge of and experience in managing complex operations and administration of environment, nature resources and climate change and other related projects will be highly desirable.
- Strong knowledge and solid experience in providing project management support are essential as well as the ability to draft good quality correspondence on budget-related issues, financial-related matters, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Familiar with Government and UN/UNDP procedures would be desirable.
- Experience in handling web-based management systems would be highly desirable.
- Familiar working with National, Provincial and District governments, in coordinating and conducting meetings, FGDs, workshops and other activities.
- Having knowledge and experience working with government and various stakeholders (e.g., development partners, CSO/NGO, indigenous community, academia) would be highly desirable.
- Experience in conflict resolution, inter-group mediation, as well as prevention of conflicts of interest is strongly desirable.
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