save-the-children - Ukraine | 2024-09-02 15:25:01

ROLE PURPOSE: 

Under the supervision of the Roving Supply Chain Manager/Asset and Warehouse Manager, the Supply Chain Officer will support the efficient and compliant management of assets and warehouse operations Save the Children`s Country Office. The role focuses on the accurate tracking, reporting, and maintenance of assets and inventory to ensure smooth logistical operations and adherence to organizational policies. The role holder in addition will also fill gap in CO procurement team in regards to reporting & analysis and documentations.

KEY AREAS OF ACCOUNTABILITY : 

• Maintain the asset register and conduct regular asset counts/verifications. 
• Provide information for developing asset replacement plans and identifying needs for new proposals. 
• Assist with disposal committee proceedings for asset disposal in accordance with policies. 
• Aid in analysing inventory data and preparing reports for management review. 
• Ensure proper accounting for stock receipt and issuance. 
• Support warehouse team in understanding and implementing warehouse policies and procedures.
• Conduct regular inventory checks to ensure accuracy and compliance with procedures. 
• Prepare and maintain regular warehouse and inventory reports for management review.
• Assist in managing warehouses effectively, optimizing space and resource utilization. 
• Ensure accurate and timely record-keeping in the inventory management system (TiM). 
• Reconcile TiM records with physical inventory on hand to identify discrepancies. 
• Support distribution of stock on expiring SOFs/awards, ensuring timely delivery. 
• Coordinate with procurement team on ongoing PO, track order 
• Coordinate with requester/programme team on logistics arrangement including upcoming as well as supplies under delivery 
• Keep record of all upcoming and outgoing assets and inventory and maintain all audit trail documents such as GRN, SRF, assets/stock check documents 
• Fill gap in country office procurement reporting, documentations and analysis Perform other tasks as assigned by the line manager within the scope of supply chain management.

QUALIFICATIONS, EXPERIENCE AND SKILLS 

• Minimum 1 year experience in supply chain management, preferably in asset and warehouse management 
• Understanding of warehousing, inventory management, and assets management and compliance requirements 
• Excellent reporting, analysing and documentations skills. This include computer literate with proficiency in Microsoft Office packages – e.g. Word, Excel, Outlook. 
• Linguistic ability –fluent in with English and Ukrainian 
• DESIRABLE SKILLS 
• Professional accreditation/certification in relevant field 
•  Basic knowledge and understanding of wider Supply Chain functions – procurement and compliance 
• Knowledge in cross border supply chain operations

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