Administration & Front Office Assistant
INTRODUCTION
Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda (GoR) and local stakeholders to promote a bright future for children. We have experience working in all 30 districts across the country. The main areas of focus are education, child protection, child rights governance, and health and nutrition in humanitarian and development contexts.
GENERAL BACKGROUND
Save the Children (SC) is the world’s largest independent child rights organization, underpinned by a vision of a world in which every child attains the right to survival, protection, development, and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children implements both development and humanitarian assistance programs in Rwanda and Burundi.
ROLE PURPOSE:
Ensure that the necessary administrative infrastructure and support systems are in place. Provide a comprehensive, effective, customer-focused focused, and proactive administrative service to SCI Rwanda Country Office. Responsible for archiving, and general assets management in the Country Office.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
QUALIFICATIONS
• Bachelor’s Degree in Business Administration, Social Work, HR, or related fields
EXPERIENCE AND SKILLS
Essential
• 2 + years of work experience in a similar role within an international setting
• Knowledge and understanding of Rwandan Labor Law
• Experience in property management, logistics, procurement, warehousing, inventory control, and/or other related fields.
• Highly developed relationship-building and interpersonal skills
• Highly developed verbal and communication skills including fluency in English
• Highly developed strategic thinking ability and strong analytical skills
• Ability to liaise with a diverse range of people, stakeholders, and customers
• Strong time management and organizational skills
• High levels of attention to detail and quality
• Computer literacy (including advanced Excel skills)
• Ability to travel in regions
• Commitment to Save the Children’s mission and values
• Initiative, flexibility, and ability to work independently as well as in a team
• High levels of self-motivation and initiative
• Ownership and accountability of own work
• High levels of confidentially and integrity
Desirable
• Initiative, flexibility, and ability to work independently as well as in a team
• High levels of self-motivation and initiative
• Ownership and accountability of own work
• High levels of confidentially and integrity
CHILD SAFEGUARDING:
This position is on Child Safeguarding- Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ANTI-HARASSMENT POLICY
We are committed to ensuring a safe working environment for all those who work for us and for all those who come into contact with our staff and representatives, including children and members of the communities with whom we work.
SCI takes a zero-tolerance approach to sexual harassment and any other conduct that is discriminatory or disrespectful to others.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
*Note that only shortlisted candidates will be contacted. *
*Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process.
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