jpmorgan-chase-%26-co. - Tokyo-To, Japan | 2024-09-11 10:57:26

We are looking to hire an Admin Assistant for Investment Banking Japan. You will need to adapt procedures, processes and techniques to complete assignments in line with the department`s activities and goals. In this role, you will need to work well in a team environment.

As an Admin Assistant in Investment Banking Japan, you have attention to detail, structure, quality focus, high energy and flexibility to a high-paced deadline driven organization. 

Job responsibilities

• Handle general secretarial jobs for bankers
• Handle calendar management and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc.
• Manage logistics & arrangement of meetings for visitor(s), management meetings
• Coordinate logistics for business trips and team travel arrangements, when appropriate
• Provide general support including photocopying, booking meeting rooms, stationery re-ordering, typing, filing, mail, etc.
• Manage filing, invoicing and processing of expense claims and related record-keeping
• Maintain department’s records and handling phone enquiries
• Assist and/or lead the organization of events (both internal and external)
• Maintain clients communications as necessary per managers’ required
• Handle personnel on-boarding and off-boarding coordination, including logistic for new staff
• Assist in ad hoc project administration support when required

Required qualifications, capabilities, and skills

• Excellent interpersonal & communication skills with experience working with a variety of cultures
• Strong organizational skills, is meticulous with details, and self sufficient
• Able to work with a high degree of autonomy as well as part of a team
• Experience in managing relationships across all levels
• Able to work under high pressure and tight deadlines
• Strong proficiency in both written and spoken Japanese and English
• Strong Microsoft Office skills

Preferred qualifications, capabilities, and skills

• Experience in financial industries is preferred

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