undp - Chisinau, Republic of Moldova | 2024-09-11 22:20:55

Project Description

During August 2024 – July 2028, UNDP will implement the Project “Resilient Communities through Women Empowerment, Phase 2”, funded by Sweden and Norway. 
The Project aims to enhance gender-responsive climate resilience in Moldova by integrating gender considerations into climate policies, empowering women leaders, and promoting climate-smart solutions. It aligns with national priorities and the Moldova 2030 National Strategy, addressing climate change adaptation and environmental protection. The project also supports the Government Programme on Gender Equality (2023-2027) and contributes to energy-related objectives, enhancing domestic energy production and affordability.
As a continuation of the Resilient Communities Project, phase I, UNDP Moldova intends: i)  to enhance the understanding on climate change and gender empowerment matters, via synergetic engagement of public authorities from both national and local level;   ii) to expand the poll of experts on gender&climate nexus through fellowship progammes, knowledge management portal etc and with participation of the NGOs<and, iii) to foster cooperation among the main local stakeholders – LPAs, community members and women-led businesses which all contribute to addressing the same priority issues identified in the Sustainable Energy and Climate Actions Plans (SECAPS);

Expected Results:
The project envisions a transformed landscape where climate action and gender equality converge, resulting in stronger communities and enhanced climate resilience. This transformation is driven by a set of expected results:
Outcome 1: Capacities of national and local authorities to advance gender transformative climate change actions are enhanced. This result is achieved through mainstreaming climate and gender into policy frameworks and enabling multi-stakeholder engagement. It ensures that climate and gender considerations are integrated from national to local levels, fostering a comprehensive response to the challenge.
Outcome 2: National and local women`s leadership in climate actions is expanded and advanced. The project achieves this by enabling education, capacity-building, and a gender-specific leadership fellowship program. Empowering women as leaders and change-makers in climate adaptation and mitigation efforts is key to fostering inclusive and sustainable development.
Outcome 3: Women led climate-smart solutions are identified, supported and replicated among women groups and target communities. The project supports the implementation of climate-smart activities in households and women-led agri-businesses, fostering sustainable practices and generating economic opportunities. These solutions are grounded in gender-sensitive approaches, enhancing women`s resilience and community well-being.
Outcome 4: Women-led climate-smart solutions are disseminated, and societal awareness is raised. The project conducts information campaigns, contributes to development of the gender-sensitive climate change knowledge management portal, and ensures project visibility. By showcasing success stories and engaging multiple stakeholders, the project promotes a culture of climate awareness and gender-sensitive actions.
These expected results collectively address the challenge by integrating gender considerations into policies, empowering women leaders, promoting sustainable practices, and raising climate awareness. Through these outcomes, the project catalyzes positive change, contributing to Moldova`s journey towards climate resilience, gender equality, and sustainable development.

Scope of Work

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Summary of duties:

• Provision of reliableand secure drivingservices.
• Proper use of vehicle
• Day to day maintenance of the assigned vehicle
• Admin/clerical support

Car driving and maintenance:

• Ensure properday-to-day maintenance of the assignedvehicle through timelyminor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes,car washing, etc.;
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Project Manager;
• Provide reliable and safe driving services by:

1. driving Project vehicles for the transport of UNDP and Programme staff and visitors;
2. delivery / collection of mail, documents, cargo, pouch and other items;
3. meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required;

• Ensure safe and timelydriving for field trips in- or out-side the country;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map ofthe city/country, firstaid kit, necessary spare parts in the assigned vehicle;
• Ensure that all relevant UNDP rules and regulations are met if involved in an accident.

Clerical duties:

• Provide support to the Project Associates in performing registry-related duties, such as photocopying    and archiving correspondence/project files;
• Distribute the project correspondence/material, mailsand project documents;
• Provide logistical support to Project Associates to the organization and preparation of workshops, meetingsand events, travel and accommodation arrangements for project personnel/consultants;
• Assist Project Associates in obtaining quotations for vehicle repairs/servicing;
• Be responsible for the office security;
• Maintenance of files and records relevant to the project;
• Perform minor renovation works in the project office;
• Other duties as assigned.

Institutional Arrangement

Direct supervisor: Project Manager 
Under the guidance and direct supervision of the Project Manager and under overall supervision of the relevant UNDP CO Programme staff, the incumbent assists in the effective and efficient management of the project through a range of actions, including driving and administrative support management. The employee applies and promotes a client-oriented approach consistent with UNDP rules and regulations.

Core Competencies

Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional and Technical Competencies:

Thematic Area	Name	Definition
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests.  Ability to participate client’s upcoming needs and concerns.
Business Management	Resource Management	Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
Administration and  Operations	Registry and correspondence management	Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
Administration  and  Operations	Vehicle management	Knowledge of policy and procedures on fleet management
Administration  and  Operations	Events Management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Administration  and Operations	Documents and records management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Security Services	Safety management (including Air, Road, Fire)	Knowledge of air, road, fire safety programmes/systems and ability to assess and identify mitigation measures

Minimum Qualifications
Secondary Education with a valid driver’s license is required.

Minimum years of relevant work experience

• Minimum three (3) years of relevant work experience in short and long road driving with safe driving records.
• Experience in administrative work, preferably in an international organization is desired.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.

Required skills

• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
• Demonstrates excellent knowledge of protocol.

Desired skills in addition to the competencies covered in the Competencies section

• Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.
• Consistently approaches work with energy and a positive, constructive attitude.

Required language(s)

• Fluency in Romanian
• Working knowledge of English is required.
  Knowledge of one or more minority languages relevant for Moldova, including Russian, Romani, Gagauzian, Bulgarian, Ukrainian and sign language, is an asset.
   

Required documents

• Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.
• A cover letter (max. 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
• Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.
   

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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