MEAL Officer (Hpa An)
TITLE: MEAL Officer (FOR MYANMAR NATIONAL ONLY)
TEAM/PROGRAMME: Education / Programme Implementation
LOCATION: Hpa An, Kayin State
Number of Position: 1
GRADE: NAT – 4
CONTRACT LENGTH: Fixed Term
CHILD SAFEGUARDING
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.
ROLE PURPOSE
The MEAL Officer, with technical support from MEAL Manager (GPE-ESPIG) country office and Area MEAL Coordinator, will lead MEAL functions of GPE-ESPIG in Save the Children Mon/Kayin area. S/he is the key frontline MEAL staff interfacing with communities by spending 35% of work time in the field with communities. MEAL officer need to provide technical oversight for both SCI direct implementation townships (in Hlaingbwe and Kawkareik), Partners KNTA implementation townships (in Kyainseikgyi, Hpa-an and Thandaunggyi), SKT (Thaton and Bilin) and to conduct frequent monitoring visits to all those townships. S/he will work closely with the field staff to support the performance and quality of the project and provide support to Program Coordinator & MEAL Manager to be effective planning, implementation and monitoring the activities. The MEAL Officer will also be instrumental in establishing a robust accountability mechanism with communities targeted by the project. Within each of her/his jurisdiction area the MEAL Officer will be investing nearly 65% of time for implementing the MEAL Plan, archiving, and managing database with support from the MEAL Manager and assistance from Program Staffs from field offices.
SCOPE OF ROLE:
Reports to: Program Coordinator (GPE-ESPIG).
Staff reporting to this post: Nil (collect and consolidate the data from the project staff and partner)
Budget Responsibilities: None
Financial Approval: No financial approval
Travel: Occasional travel Community site and partner project area.
Role Dimensions: Regular contact of detailed explanations of policy, regulations, programs, services and representation of SCI at the local level or with mid-level counterparts.
KEY AREAS OF ACCOUNTABILITY
Monitoring and Evaluation
- Work closely with Program Coordinator, Area MEAL Coordinator and field staffs to plan, coordinate and prioritise field monitoring visits with communities in the project area.
- Conduct constant dialogue with program field staff for enhancing the effectiveness of MEAL tools and provide feedback to Program Coordinator
- Follow up on MEAL Plan with respective responsible program staff to collect all data and information that is planned and maintain database which is communicated to the Program Coordinator
- Collect data from source (usually field or communities) on a regular frequency (usually quarterly) for supporting data quality assurance.
- Maintain database for total reach, both direct and indirect, at the work area level (usually township) and by disaggregating data by gender, age, ethnicity and disability.
- Under the support of MEAL Manager ensure all necessary information is collected and properly recorded in the agreed Information Management System.
- Regular coordination and collaboration with partner MEAL focals and provide MEAL technical supports to partner organization.
- Prepare monthly MEAL reports and regular update on 5Ws reports.
- Support collection of data and information for internal studies like operation research, internal baselines and end lines, which are assigned by MEAL Manager (GPE-ESPIG).
- Prepare charts/diagrams to review the indicator achievement for monthly program review meeting and for Project Management Team
Quality Monitoring
- Develop plans for quality monitoring in coordination with the project field officer to prioritize project activities for quality monitoring.
- Conduct quality monitoring using checklists developed by the MEAL team on a monthly frequency by conducting field visits.
- Share findings from quality monitoring with relevant project officer and facilitate the preparation of action plan to fill gaps from quality monitoring.
- Work with Program Coordinator, Area MEAL coordinator and Project Teams to ensure learning within SCI is shared, across programme sectors and with head office and fed into the planning of programme design.
- Share action plan from quality monitoring with program coordinator and MEAL Manager.
- Make sure the program conduct Quality Benchmarks for the key activities and follow up actions under program.
- Prepare and conduct Post Distribution Monitoring for distributions and share findings to program leads for evidence based decision-making process.
- Conduct follow-up monitoring visits to support implementation of action plans.
- Make and manage database from quality monitoring for wider organisation wise sharing and access.
- Support program field team by enhancing their understanding on quality monitoring usually through trainings and orientations.
Accountability
- Ensure that communities are well oriented and know about and how to use Feedback and Response Mechanism (Community feedback mechanism).
- Ensure that township leads and field staffs are responding the feedback received from community and recorded properly.
- Ensure that all program standards are exhibited in selected sites in the project area.
- Establish an effective functional system for feedback handling and response mechanisms at community level with the support from MEAL Manager.
- Assist in carrying out preliminary first inquiry report in case of serious nature of feedback filed by beneficiaries/communities and support for investigation and verification.
- Collect data for KPIs and IPTT monthly report submission from field teams with the support of Program Coordinator.
- Perform and submit monthly IPTT, QB and CFM updated reports within defined timeline through MIS.
- Prepare and submit reports as required on the programming activities within township area for internal, donor and beneficiary community reporting.
- All activities and reports must be with strong evidence documents.
Child Safeguarding Responsibilities
- Ensure that your staff is providing all beneficiaries of your programme with ongoing, age appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct .
BEHAVIOURS
Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
QUALIFICATIONS
- Bachelor’s Degree in Social / Development Sciences, Information Technology or other related subjects.
PERSON SPECIFICATION
- Above 3 years’ experience in development, humanitarian context in Education Program with strong relative with MEAL working for non-government organizations, UN agencies or consulting firms.
- Knowledge and strong in MEAL on Education field or research experience is essential.
- Experience in MEAL system strengthing for Partner organizations is preferable for this position.
- Experience with data collection tools and database management
- Bachelor’s degree holder in any disciplines
Desirable
- English communication skills, both written and verbal
- Excellent personal organizational skills, including time management, and ability to meet deadlines and work under pressure.
- Willingness to travel to field offices and work in difficult environments according to travel requirements.
- Able to self-manage time effectively and execute plans independently.
General:
- Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
- Commitment to and understanding of Save the Children’s aims, values and principles.
- Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.
All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
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