HR/ADMIN Intern
HR/ADMIN Intern - Open to Somali Nationals Only
Save the Children is the world`s leading independent organisation for children. We work in 120 countries. We save children`s lives; we fight for their rights; we help them fulfil their potential.
We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.
Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We`re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.
Role Dimensions:
Save the Children operates across all zones in Somalia/Somaliland and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $100million annual budget turnover, more than 70 active awards at any time and over 1500 staff.
ROLE PURPOSE:
HR/Admin Intern will perform various administrative tasks and support the HR departments on daily activities. HR/Admin Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews..
SCOPE OF ROLE:
Reports to: Field Manager Manager
Staff directly reporting to this post: None
Under the overall guidance of the Field Manager and Area Admin / HR Manager, the intern is expected to perform the following tasks:
Human resource Key Responsibilities;
- Coordinate the orientation of new staffs
- Support in the management of staff sitting arrangements
- Filing of HR documentations (general, leave, etc.)
- Update the monthly staff list.
- Draft Data Collectors Contracts
- Facilitation of interviews, ensure candidates’ names has been submitted to security for gate pass.
- Support with staff recruitment processes; by ensuring candidates have place to sit & have computers if required.
- Support in maintaining a user-friendly filing system;
- Administrative support, such as preparing new files for use
- Assistance with quality control: liaise with candidates to request missing documentation or details in professional history/reference checks;
- Facilitate timely collection of medical cards.
- Any other duties as may be assigned by the supervisor.
Administration key Tasks
- Facilitate and help with staff in visa processing and flight requests;
- Process the monthly office utility bills and ensure the timely payment from the finance department;
- Receipt the visitors to the office and deal with their requirements; maintain a logbook of all visitors and purpose for their visits;
- Liaise with the office cleaners to ensure that both the office and guesthouse is clean and tidy all the time;
- Maintain and regularly update the travel plan of the staff and visitors travelling to and from Galkayo and do follow ups to ensure that the required support is provided on timely manner;
- Handle all admin related issues, and address them accordingly
- Perform other related tasks as requested by his/her supervisor
General
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.
- Ensure that all work is carried out in a way that is sensitive to community needs and gender and children issues. In particular to promote the full and equal participation of women and children in all aspects of the work.
- Within reason, implement additional actions and responsibilities, as requested by your line manager.
QUALIFICATIONS
- Minimum Diploma of Human Resource, Business Administration from a recognized university.
EXPERIENCE AND SKILLS
- Minimum at least 3 - 6 months’ experience working in similar role in an INGO or with a busy working environment
Application will be closed on 19th September 2024
We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
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