Clerical Assistant
Proposed Interview Date: Week Commencing Monday 21 October 2024
Closing Date: Sunday 29 September 2024
Contract Type: Permanent
Salary: FC3 £22,525.71 to £23,633.23 (Pro-Rata)
Working Pattern: 36 Hours per week, 41 weeks per year (negotiable)
Location: Balwearie High School, Kirkcaldy
Purpose and Values of Education & Children’s Services Directorate
The Education & Children’s Services Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.
Supporting Statement
As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV. More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement
Job Details
- We are looking for a highly skilled and committed Clerical Assistant to join our Admin Team.
- As a Clerical Assistant, you will work under the direction and supervision of the Admin Coordinator or Business Manager.
As a Clerical Assistant, you may be required to:
- Maintain and analyse the schools Management Information System, including the production of registers and maintenance of pupil records e.g. admissions, leavers, new enrolments, pupil attendance, staff records and sickness absence details.
- Provide/oversee an effective and customer focused enquiry/reception service for all visitors, teachers, pupils, staff and parents as required.
- Capture and communicate information accurately.
- Enrolling pupils onto Scottish Qualification Authority (SQA), updating and maintaining pupil information to ensure exam entry, planning and timetabling.
- Issuing regular SQA reports to Principal Teachers, and parents throughout the academic year to ensure accurate data and reporting.
- Timeous completion of various corporate and external returns i.e. SQA reporting, inventories and school survey outcomes.
- Maintain financial systems including ordering, receipting, resolving queries, running reports, journals etc. and general financial housekeeping at the end of each financial period.
- Assist with all operational aspects of the School Fund and Purchasing Card accounts (petty cash), ensuring reconciliation with bank accounts and annual end of year income.
- Ensure timeous checking and reconciliation of pay data with financial information systems, taking effective corrective action.
- Resolve all queries, and produce relevant reports, including expenditure reports for audit purposes
- Manage/schedule all school specific calendars.
- Maintain the Parents Evening System including liaising with Principal Teachers to set parameters for timings and producing a school plan for the event.
- Assist in the staff supply cover arrangements by processing requests through the supply messaging system.
- Ensure that an up to date knowledge and skills base is maintained in order to use a wide variety of internal and external IT systems ensuring a consistently high standard of accuracy.
The Person
Educated to SCQF Level 4, which includes Educated to SCQF level 4, which includes National 4 or Standard Grades at General level or O’ Grades or equivalent in a relevant discipline
- You are required to have good levels of interpersonal skills and abilities which will enable you to work as a member of a team to ensure positive outcomes for all children and young people.
- Experience of working with minimum supervision in an environment of change and challenge, or within a school
Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.
Please see Role Profile for full details of Essential and Desirable Skills, Knowledge, Qualifications and Experience
Further Information
- Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile
- How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.
- Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services.
- Directorate Information - Council Department information
- Social Media - Search for more `Fife Council Jobs` on Facebook or follow us on X
For more information, please contact: Ros Scott, [email protected]
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