Finance Assistant (Office based)

undp - Brasilia, Brazil | 2024-10-01 22:16:27

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 

As all countries around the globe are seeking new ways to address complex and interconnected challenges such as shocks from crises, economic stagnation, inequality and poverty, providing access to clean and affordable energy, protect the environment, or mitigating and adapting to climate change, UNDP aims to develop integrated responses to these issues.
 
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). In addition to multi-lateral and bi-lateral partnerships, UNDP provides countries with specialized integrated technical services for eligibility assessment, programme/project formulation and implementation, capacity development, policy advice, technical assistance, training and technology transfer, mobilization of co- financing, implementation oversight, results management and evaluation, performance-based payments and knowledge management services.
 
The UNDP Country Office (CO) in Brazil is a key development partner of the Brazilian government and supports national and sub-national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues.
 
In aligning the organizational resources behind its strategy, the Country Office (CO) functional structure comprises three main areas, the management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility - JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all of which are responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions.
 
The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects as well as coordinate operations services and their potential expansion to UN System Joint Operations Facility.
 
 
Duties and Responsibilities

The Finance Assistant will support the Finance Unit`s activities as follows:
 
  • Assist in creating Invoices and new Vendors; keeping updates and following the appropriate approvals and executions in the Quantum System; 
  • Register in the Agency Service Portal (ASP) revenue all services rendered by UNDP; 
  • Support internal and external demands in service activities regarding doubts and clarifications regarding payment processes and suppliers; 
  • Support the Focal point for bank activities, scheduling, withdrawals, etc; 
  • Assist in the management of e-mail accounts of the Finance Unit for processing payments; 
  • Perform other activities related to the Finance Area.
The incumbent performs other functions within their functional profile that they consider necessary for the efficient functioning of the project.
 
 
Institutional Arrangement
Under the guidance of the Operations Manager and direct supervision of the Finance Associate, the Finance Clerk works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.
 
 
Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination


Cross-Functional & Technical:

  • Business Direction Strategy/System Thinking 
    • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
  • Business direction and strategy/Entrepreneurial thinking
    • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate
  • Business management/Communication
    • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience 
    • Ability to manage communications internally and externally, through media, social media and other appropriate channels
  • Business management/Working with Evidence and Data
    • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
  • Finance/Financial Reporting and Analysis
    • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. - Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. - Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
  • Finance/Anti-fraud and Anti-bribery and Corruption
    • Anti-bribery and corruption: Understands the policy and best practice relating to anti-bribery and corruption controls and ensures these are implemented and widely understood within the organization. 
    • Anti-fraud: 
      • Understands the fraud risks faced by public bodies and is able to effectively analyse data to support fraud identification and fraud risk management. 
      • Understands the fraud risks faced by public bodies and is able to conduct fraud risk assessment and response plan

 

Required Skills and Experience
 
Min. Education requirements
  • Secondary education is required.
  • Specialized certification in Accounting and/or Finance is desirable. 
  • A university degree in Finance or Accounting is desirable. 
  • Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
Min. years of relevant work experience 
  • Minimum of 4 years (for candidates with Secondary education) or 1 year (for candidates with University degree) of working experience in accounts payable/receivable finance, bank reconciliation and budget management.
Required skills
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages. 
  • Experience in handling of web-based management systems.
Desired skills in addition to the competencies covered in the Competencies section
  • Relevant experience with the United Nations Common System or comparable international organization. 
  • Experience with ERP financials, preferably PeopleSoft is desirable. 
  • Knowledge of IPSAS and /or IFRS is desirable
Required Language(s)
  • Fluency in the Portuguese language is required. 
  • Working knowledge in English is desirable.
 
 
 
 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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