save-the-children - Ukraine | 2025-01-03 21:05:10

ROLE PURPOSE: 
The role of Human Resources & Safeguarding Coordinator is twofold:
1. Safeguarding
Provide the South Area Office team with safeguarding expertise and guidance to reduce the safeguarding 
risk for both children and adults in the affected community, and to respond robustly, effectively and in a 
child-centred way to any suspected violations. He/she will ensure that child safeguarding is embedded in 
every stage of the country office program cycle, from assessment and country strategy development, through 
to exit strategy planning. Reporting to the Area Director, the HR & Safeguarding Coordinator will map and 
help the team to respond to the major safeguarding risks to children in the SAO, including the risks of sexual 
abuse and exploitation by Save the Children staff, volunteers, INGO workers and partners. The role will 
manage the area level safeguarding violation reports and concerns, working closely with, and building the 
capacity of, focal points among the national staff. The Safeguarding Coordinator will provide guidance and, 
on the job, safeguarding coaching and mentoring for national and international staff, partners and volunteers, 
and link with Child Protection within Save the Children and other NGOs, to ensure a coherent child-centred
response to any child safeguarding concerns. The Safeguarding Coordinator will have close engagement and 
work hand in hand through an harmonised approach with the other area Safeguarding Coordinators while 
receiving support from the Head of Safeguarding and Safeguarding Manager. He/she and will also provide 
capacity building support to the existing safeguarding focal points on the ground and take part in multi-agency 
groups such as the PSEA taskforce, where active, relevant clusters, and work proactively with other active 
NGOs, especially regarding any joint reporting mechanisms or referral pathways. 
2. HR
Ensure SAO office is compliant compliance with SCI and SC Ukraine HR policies, Labour Law of Ukraine,
and Civil Code of Ukraine. The position is responsible for the timely and accurate preparation staff 
payroll, employment contracts and supporting finance team with payments to staff delivering services 
under service contracts. The post holder will have Area Office responsibility for the recruitment of 
national staff, onboarding, and staff professional development. The incumbent will be required to work in 
close cooperation with program and support units, partners and stakeholders ensuring high-quality HR 
services. Other tasks such as the maintenance of employee databases, personal files, HR trackers and 
reporting are included in position holder responsibilities. Supporting and overseeing the work of the HR & 
CSG Officer in their day-to-day work is another key aspect of the role. 

KEY AREAS OF ACCOUNTABILITY:
1. Safeguarding

• Support Area Director in ensuring minimum operational standards of Safeguarding are met and risks 
  mitigated.
• Ensure that the existing focal points respond in real-time to safeguarding violations in an effective, 
  robust and survivor-centred way.
• Ensure that case information is kept confidential, documented, and filed/stored appropriately. 
• Provide expertise to colleagues to identify, analyse and act to mitigate key safeguarding risks to 
  children and adults in our programmes and programme areas.
• Identify and ensure integration with all sectors, ensuring that SG issues are raised and addressed in 
  real-time. 
• Deliver Safeguarding training to staff members and partners as required.
• Work closely with MEAL to develop (or strengthen) adequate reporting mechanisms.
• Participate in relevant coordination mechanisms, including Clusters and PSEA networks and 
  support the coordination of Safeguarding activities.
• Support the CP to set-up referral mechanisms that work for both CP and Child Safeguarding
  concerns 

2. HR

• According to SC policy, collects and stores relevant staff information - personal data, 
  contracts/agreements, signed policies, certificates of trainings completion, etc).
• Preparation of HR related agreements, documents, orders, letters, in accordance with Ukrainian 
  labour law.Ensures staff complete timesheets in accordance with SC practice. 
• Collects, checks and tracks leave forms and updates Leave Tracker.
• Manages inductions for new staff.
• Responsible for submission of payroll payment documents to Finance department.
• Assists in updating the Performance Management system, and prepares reports.
• Overseas day-to-day HR activities.
• Ensures all processes and documentation related to staff registration, taxation, insurance, learning 
  & development are complete.
• Supports in organizing and conducting team-building activities.
• Ensures recruitment processes are followed and documentation complete. 
• Ensures timely and correct records updates in HR Oracle System.
• Support with administrative functions when needed.

SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role 
  modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities, providing the 
  necessary development to improve performance and implementation of programme activities.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their 
  own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external 
  partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE
Essential:

• University degree in social sciences/work, child protection, human rights, law enforcement, law, 
  human resources or relevant area.
• 2-4 years progressively advanced management experience in some of the areas above.
• Experience of case management and admin inquiry processes
• Proven ability to work in challenging environments.
• Excellent interpersonal, communication and team management skills.
• Proficient in MS Excel, MS Word, Outlook.
• Ability to learn the Safeguarding and HR policies and staff management processes and systems policy 
  and best practice at Save the Children
• Good team member skills, including the ability to be part of and organise, support, manage and 
  develop a small team.
• Experience in designing and delivering trainings, including strengthening the capacity of key 
  stakeholders.
• Experience of working with partners and of using a participatory approach as well as of coordinating 
  responses with a range of actors, including Government authorities, national/local organisations, 
  NGOs, UN.
• Ability to achieve results and maintain consistent high standards of professional behaviour and 
  achievement, including when working alone.
• Ability to manage stress, be flexible and accommodating in difficult and frustrating working 
  circumstance.
• Fluency in Ukrainian and competent in written and spoken English.
• Commitment to and understanding of child rights, as well as of Save the Children’s aims, values, and 
  principles.

Desirable  

• Good knowledge of and experience in using established inter-agency standards and guidelines in 
  child protection, such as the Inter-agency Guiding Principles on Unaccompanied and Separated 
  Children, IA Case Management Guidelines, and others.
• Familiar with Save the Children HR systems.

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