oracle - BARCELONA, Spain | 2025-01-07 23:57:41

We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to support a Group Vice President at Oracle NetSuite. This role demands exceptional multitasking abilities, discretion, and professionalism to manage a diverse range of administrative, logistical, and operational responsibilities. The position involves working closely with an executive overseeing several hundred team members worldwide and managing a 300-person office in Barcelona.

 

Key Responsibilities

Executive Support

• Manage and maintain the GVP’s complex calendar, including scheduling meetings across global time zones and resolving conflicts efficiently.
• Organize and coordinate international travel arrangements, including visas, accommodations, and itineraries.
• Prepare agendas and ensure follow-up on action items.

 

Office Leadership Support

• Assist in the planning and execution of office-wide events, including team-building activities, leadership offsites, and employee engagement programs.
• Serve as a liaison between the GVP and the Barcelona office staff, ensuring smooth communication and alignment with company goals.
• Support office operations by collaborating with facilities, HR, and IT to address issues and improvements.

 

Team Coordination

• Coordinate global meetings, town halls, and other team gatherings, ensuring seamless execution.
• Help onboard new team members by facilitating access to tools, systems, and key contacts.

 

General Administrative Tasks

• Process expense reports, ensuring compliance with company policies.
• Proactively identify and implement ways to streamline administrative processes.

Career Level - IC1

Senior Administrative Assistant (Office Leadership Support) job opportunities 2025, Senior Administrative Assistant (Office Leadership Support) Jobs 2025, Senior Administrative Assistant (Office Leadership Support) job opening 2025, Senior Administrative Assistant (Office Leadership Support) job vacancies 2025, Senior Administrative Assistant (Office Leadership Support) job descriptions 2025, Senior Administrative Assistant (Office Leadership Support) job listing 2025 Oracle job opportunities 2025, Oracle Jobs 2025, Oracle job opening 2025, Oracle job vacancies 2025, Oracle job descriptions 2025, Oracle job listing 2025 BARCELONA, Spain job opportunities 2025, BARCELONA, Spain Jobs 2025, BARCELONA, Spain job opening 2025, BARCELONA, Spain job vacancies 2025, BARCELONA, Spain job descriptions 2025, BARCELONA, Spain job listing 2025, New Zealand Postal Service Jobs 2025, New Zealand Postal Service job opportunities 2025, New Zealand Postal Service job opening 2025, New Zealand Postal Service job vacancies 2025, New Zealand Postal Service job descriptions 2025, New Zealand Postal Service job listing 2025

For more information please click the link below